Location: Arlington, VA

Position Category: Direct hire, paid in US

Posting Date: 03/16/2022

Deadline Date: 03/31/2022

Starting Date: 05/09/2022

DESCRIPTION

USAID Advancing Nutrition is the Agency’s flagship nutrition project, led by JSI Research & Training Institute, Inc. (JSI), and a diverse group of experienced partners. Launched in September 2018, USAID Advancing Nutrition implements and provides technical support to nutrition interventions across sectors and disciplines for USAID and its partners. The project’s multi-sectoral approach draws together global nutrition experience to design, implement and evaluate programs that address the root causes of malnutrition. Committed to using a systems approach, USAID Advancing Nutrition strives to sustain positive outcomes by building local capacity, supporting behavior change and strengthening the enabling environment to save lives, improve health, build resilience, increase economic productivity and advance development.



The project coordinator will work to keep the Capacity Strengthening team organized and on deadline through day-to-day administrative support. S/he will coordinate and backstop project activities at the global and country levels, and coordinate internal and external meetings, including meetings with USAID. The project coordinator can expect to support operational tasks and deliverables including resource reviews, consultant management, and budget support. On occasion, s/he may be asked to contribute to technical activities. S/he is based in Arlington, VA and will report to the Technical Director, Capacity Strengthening.

RESPONSIBILITIES

The project coordinator will:

• Work closely with the Technical Director to provide administrative support to team activities, including meeting coordination, notes, and notes dissemination.
• Coordinating internal meetings, including calendar invitations, room reservations, audio/video support, agendas, and notes.
• Assist in coordinating internal and external meetings, conferences, workshops and other technical meetings, including remote participation, venue procurement, vendor relations, payment processing, participant travel, planning coordination, materials support, and calendar management.
• Conduct literature searches and organize content in support of resource and literature reviews.
• Maintain team filing system by saving and updated necessary documents including: job descriptions, work plans, budgets, strategy documents, and progress reports on the project’s shared Google Drive folder and project Intranet.
• Provide support to staff and consultants on travel assignments by supporting the travel approval process, travel logistics, and coordinating to ensure a trip report is submitted.
• Backstop consultants, including collecting onboarding paperwork, drafting the contract, processing and tracking payments, and tracking consultant deliverables, and supporting consultant travel.
• Propose, create, and maintain team tracking documents, including monthly support to update the deliverables tracker and other tools.
• Circulate key project information and/or materials to the team on a routine basis, including results reports, work planning documents, or general project updates.
• Coordinate payments to outside vendors and provide financial and budgetary support.
• Perform other related duties as requested/assigned.

QUALIFICATIONS

• Education: Bachelor’s degree required.
• Experience: Post-graduate work experience preferred, but work experience through school and/or summers accepted. Recent graduates welcome to apply!
• Computer Skills: Ability to work comfortably in the MS Office Suite applications, specifically MS Word, Excel, and PowerPoint as well as Google applications, e.g. Google Docs, Google Drive.
• Languages: English fluency required, proficiency in French highly preferred.

Competencies:

• Exceptionally organized and attentive to detail; able to create and maintain organizational systems for professional collaboration.
• Experience in planning/coordinating events, travel logistics, and basic financial management.
• Excellent communicator, able to synthesize complex information clearly and accurately.
• Comfortable helping others prioritize and stay organized in a busy, fluid environment.
• Ability to work independently and in groups; manage multiple tasks concurrently; and meet deadlines with attention to detail and quality.
• Ability to work calmly and professionally under pressure.
• Excellent interpersonal skills and ability to work successfully in a multi-cultural team environment. Demonstrated ability to interact professionally with culturally and linguistically diverse staff, clients, and consultants.
• Able to independently gather information necessary to complete tasks.
• Solution-oriented and proactive when faced with problems and gaps in information.
• Confident taking initiative within defined scope and driving work independently.

Salary commensurate with experience.

Interested candidates should submit their resumes and cover letters online by 03/31/2022.